Geneva Conservatory Policies

2017-18

Practice Policy

Parents and students understand that to get the most out of their education at GCM, daily practice (like homework!) is necessary. Students enrolled in GCM agree with their parents to fulfill a minimum of practicing 6 days per week in an appropriate amount agreed upon by the parent and instructor.

Parent Attendance & Participation in Lessons and Classes

Parent attendance and participation in private lessons is strongly linked to excellent progress made by the student. For this reason, a parent or guardian must be present for the entire length of the private lesson for all children age 8 and under, so that the parent will be equipped to assist the child in his home practice. For children age 9 and up, a parent or guardian is strongly encouraged to attend lessons and supervise home practice in an age-appropriate manner.

In emergency situations when a parent cannot attend the lesson, it is recommended to send a substitute with the child to take notes or video record the lesson. Parents are encouraged to take notes, use a video or audio recorder, and ask the teacher questions.

Parent/guardian attendance in group classes is optional in most cases, but also encouraged.

After-School Pick-Up & Release

Student safety is our first priority. Students who attend Geneva School at the West Campus must be picked up after-school and accompanied to lessons/classes by a parent or an authorized adult. No student may walk to lessons by himself. Students who attend Geneva School at the East Campus may remain on- site for lessons following dismissal; however, no student should roam the halls, but must stay in the classroom with a teacher doing quiet activities until their lesson time. Students must be picked up on time by a parent when class ends. Geneva Conservatory is not a “drop-off” program.

Attendance

To get the most out of the program, students are expected to fully participate by attending all lessons, classes, and recitals. Families will appreciate the value of the program and prioritize lessons, classes, recitals, and practice time in their daily schedules. If a student must be absent due to illness or traveling out of town, please notify your teacher, in addition to Geneva School office, as early as possible. Insufficient practicing or absences for birthday parties and other social occasions are not considered valid by GCM.

Performances

GCM presents at least four recitals each year: two end-of-semester recitals and two mid-semester recitals. Performances are a vital part of the program, and participation in at least one performance per semester is mandatory.

Make-Up Policy

Regularly scheduled lessons and classes cancelled due to weather or teacher absence will be offered a make-up session. Due to space and scheduling considerations, GCM cannot guarantee that lessons or classes missed by the student for any reason will be made up. There are no refunds for lessons or classes missed due to student absence; however, one lesson missed by student may be made up at the teacher’s discretion during make-up week at the end of the spring semester.

Late Policy

If you are running late, please phone ahead to alert your teacher. Do not call the Geneva School office, as the message may not reach the teacher in time. Teachers will wait for a student for 1/3 of their lesson time; students are asked to do the same. Students who are late for a lesson cannot be guaranteed their full lesson time.

Weather Cancellation Policy

GCM follows The Geneva School and NYC public schools in their cancellation of after-school activities related to inclement weather.

Lesson Scheduling

Lessons will be scheduled over the summer according to faculty and student availability. Scheduling priority will be given on a first-come, first-serve basis in the order a student registers.

Financial Aid

Limited financial aid is awarded on the basis of demonstrated need. A financial aid application must be completed through TADS. See “Financial Aid” on our website to apply. Attendance, participation, and previous account history will also be taken into consideration for returning student applicants.

Tuition Discounts

  • After-Hours Discount: Students whose lessons begin at 6 p.m. or later are eligible to receive a 10% discount on their private lesson package.
  • If a student withdraws from the program, the discount will be forfeited and the full amount is due.

How do I pay?

There are several ways to pay your tuition.

1) Pay tuition in full by check or through SmartTuition, our tuition management service.
2) Payment Plan in four equal payments, administered through SmartTuition. There is a $50 per family fee to set up a Payment Plan.

Checks are payable to The Geneva School of Manhattan, memo “GCM Tuition.” No cash or credit card payments are accepted.

Payment Plans

Payment Plans are administered in four equal payments, due on 8/5, 9/5, 10/5, 11/5 (dates adjusted for late enrollment). All billing for GCM is conducted by SmartTuition. Payments are made directly to SmartTuition. Invoices are delivered 15 days in advance of invoice due date. Invoices are delivered in the method selected, postal mail or email. A late fee of $29.00 will be assessed on any invoice that is over five days late and has a balance of at least $50.00. A payment refusal fee of $29.00 will be assessed if payments made to SmartTuition are refused for any reason by the financial institution on which such payments are drawn.

What happens if I fail to pay?

Registration forms will not be processed without the accompanying fees. Students will not be permitted to begin lessons or classes until GCM has received payment in full or first payment of Payment Plan. If payment is not received by August 5, a student is not considered registered and his/her lesson slot may be forfeited to another student. If an account falls behind in the Payment Plan during the school year, the student’s participation may be disrupted until the account is brought current. GCM reserves the right to terminate lessons if payments are not made.

Withdrawals and Refunds

GCM believes that students learn best by participating in regular, sequential instruction for an extended period of time. For this reason, GCM does not offer partial-year registration or lessons on a trial basis, except during the summer. Students register for a full year of instruction.

If an unusual circumstance arises that requires a student to withdraw, the following apply:

  • If withdrawing on or before August 5, a full refund (minus registration & payment plan fee) will be given.
  • After August 5, tuition will be refunded/adjusted, minus 25% of tuition, registration fee, and payment plan fee
  • After the lesson day during the 3rd week of classes, no tuition refunds/adjustments can be made.

All requests for withdrawal must be submitted in writing to Director of The Geneva Conservatory of Music. The effective date of withdrawal is the date that written notice is received, not the last day of class or lessons attended. Students receiving financial aid forfeit their award upon withdrawal.

Can I register for a partial year or trial period?

Most students register in the fall for the entire academic year. A student may wait to register mid-year, but GCM cannot guarantee a lesson time will be available. Students may join music theory class or a chamber music group mid-year. Students new to GCM who are not sure if they wish to commit to a whole year of lessons may take trial lessons with a teacher over the summer.

Class Cancellation

GCM reserves the right to cancel a class if minimum enrollment not met. If a class is cancelled, both registration fee and tuition will be fully refunded.